Procurement/Logistics Officer at Ministry of Health

Procurement/Logistics Officer (1 Positions )

Reports to: • Head of Procurement Unit

Workstation: • MOH Kampala

Job Purpose: • Managing the Procurement and Logistical Supply System and Strategy of the MOH-CDC CoAG

Duties and Responsibilities:

• Monitoring the implementation of the procurement plan for the projects.
• Preparing bidding documents for acquisition of goods, works and non-consulting
services under request for Quotations.
• Preparing Local Purchase Orders(LPO).
• Ensuring that Pre-bid/Pre-proposal meetings, evaluation meetings Contracts committee meetings and site meetings are properly planned and held as per schedule.
• Ensuring that bids/proposals are properly received and opened and a record of opening signed and kept on file.
• Participating in evaluation of bids or proposals and ensuring that evaluation reports are prepared and signed by evaluation Committee.
• Ensuring that submissions to the contracts committee are prepared and submitted two days before the meeting.
• Tracking expiry dates of contracts, bid securities advance payment guarantees and performance securities, advance payment guarantees and performance securities and ensure extension.
• Maintaining complete procurement files and records and ensuring safe custody, easy access and retrieval.
• Preparing monthly procurement progress reports.
• Monitoring and tracking contracts being processed, consult and work closely with contract managers to identify constraints or challenges or issues especially deviations from agreed procurement schedules.
• Coordinating with user departments for timely initiation of procurements.
• Performing any other duties that may be assigned by the supervisors.

Competences

• Ability to perform under minimum supervision
• Good leadership and Team Work Skills
• Good Communication and Interpersonal Skills
• Good Planning and organization Skills
• Proficiency in Microsoft word, power point, excel.
• Good policy analytical skills
• Familiar with basic technology including managing virtual meetings

Qualifications and Training

• Bachelor’s Degree in Procurement and Supply Chain Management, Commerce or related discipline.
• Must have a full professional qualification in a Procurement field of study.
• Five (5)years working experience gained with a reputable Public or Private organization
• Good knowledge of PPDA guidelines and Regulations

Application procedure

Handwritten applications should be Hand Delivered to the Central Registry of the MOH Headquarters-Kampala between 8:00 am to 5:00 pm Monday to Friday addressed to:

The Permanent Secretary
Ministry of Health Headquarters (Central Registry)
Plot 6, Lourdel Road, Wandegeya
Tel. +256417-712260/+256417-712221

Please include your telephone number and email contacts on the application. Applicants should attach the following:

a) Recent passport-size photograph.
b) Copy of the National Identity Card.
c) Detailed curriculum Vitae.
d) Certified copies of the academic certificates and transcripts.
e) Two recommendation letters from two of the most recent supervisors/employers.
f) A photocopy of your appointment letter for your most recent position.

Deadline for receiving applications is: Friday February 4, 2022: 5:00PM

Only shortlisted candidates will be contacted. The list of shortlisted candidates will be displayed on the MOH Noticeboard

Salary and Benefits The position has attractive salary and benefits commensurate with qualifications and experience.

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