Estates Officer – Kabale University

JOB TITLE:         ESTATES OFFICER

Salary Scale:         M6.2
No. of posts:          01
Ref.  :                        EXT AD 06/4/2021
Responsible to:     Senior Estates Officer
Responsible for:   Assistant Estates Officer

PURPOSE OF THE JOB

• To supervise and advise on management of the University estates.

DUTIES AND RESPONSIBILITIES

• Supports the development of policies, standards, strategies, plans and budgets for the management of the University’s estates.
• Manages inventory of the Universities estates including safe custody records pertaining to titling of University land.
• Undertakes or supervises the periodic valuation of University estates.
• Supports the acquisition of additional land and developed property by the University.
• Liaises with the Senior Engineer/ Civil for the execution of construction, rehabilitation and repair civil works on the University building infrastructure.
•  Supervises the development of Master and physical plans for the development of University land.
• Supervises the conduct of surveys, demarcation or titling of University land.
• Liaises with the University Secretary for allocation of residential units, office space or business rentals.
• Supports the drafting of rental contracts and notices, monitors use and ensures that contract terms are adhered to.
• Liaises with the Legal Services Unit and other authorities to deal with infringements on the University estates.
• Conducts property market surveys and advises on the pricing and collection of revenue for rental space or building space.
• Monitors span of leases and renews them accordingly.
• Inspects University buildings and other property, gets feedback from occupants and compiles and reports the problems or challenges to the appropriate authorities for action.
• Undertakes any other duties as assigned by the Deputy Director/ Estates and Works.

KEY OUTPUTS

• Development of policies, standards, strategies, plans and budgets for estates management supported.
• Inventory of the University estates and related documentation managed.
• Periodic valuation of University estates done.
• Acquisition of additional land and developed property supported.
• Execution of construction, rehabilitation and repair civil works on the Universities building infrastructure coordinated.
• Master and physical plans for the development of University land done.
• Survey, demarcation or titling of University land done.
• Allocation of residential units, office space or business rentals supported.
• Drafting of rental contracts and notices supported and monitoring adherence to contract terms enforced.
• Infringements on the University estates reported and addressed.
• Property market surveys conducted and advises on the pricing and collection of rental revenue advised.
• Lease spans monitored and leases promptly renewed.
• Occupancy feedback compiled and problems or challenges addressed.
• Other assigned duties by the Deputy Director/ Estates and Works performed.

PERSON SPECIFICATIONS

• Should have a degree in either Estates Management, Civil Engineering, Surveying, Built Environment, Valuation, Physical Planning from a recognized University.
• Should be registered by a recognized professional body where required.
• Should have well developed interpersonal relationship, negotiation communication skills.
• Should have the ability to effectively establish supporting networks with internal and external Stakeholders.
• Should be computer literate.
• Should have at least three (3) years’ experience in either construction, property management, estates management or management of the built environment.
• Should have sound knowledge of project management.

How to apply

Suitably qualified and interested candidates should send their applications in sealed envelopes clearly indicating the position applied for and serial number to the address below, including an up-to-date Curriculum Vitae, copies of Certified Transcripts and Certificates, Postal and Telephone Contacts, Names and Telephone Contacts of three referees:

Applications should reach the University through the following address not later than 10^th January 2022 at 5 pm.

University Secretary,                             Kabale University Kampala Liaison Office
Kabale University                   OR          3rd Floor, Reev House, Plot 515,
Kikungiri Campus                                  Opposite Gapco Petrol Station, Bombo Road,
P.O Box 317,                                             Wandegeya -Kampala.
Kabale.

NB: Only Shortlisted Candidates will be contacted.
Applicants shall be subjected to a background checks.

KABALE UNIVERSITY IS AN EQUAL OPPORTUNITIES ORGANIZATION