Programme Policy Officer (Crisis Response) – World Food Programme (WFP Uganda)

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NOTE: WFP DOES NOT SOLICIT FOR FEES OR ANY FORM OF PAYMENT FROM JOB APPLICANTS

WFP is looking for talented people who are committed to joining our efforts to eradicate hunger. It offers unlimited opportunities to grow your professionalism, talent, and expertise. Start your journey to be a member of the world-wide effort to eradicate hunger. WFP has a policy of affirmative action for women.

ABOUT WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of Programme Policy Officer (Crisis Response), NOAB to be based in Kampala. The selected candidate will be employed on a Fixed Term contract.

ORGANIZATIONAL CONTEXT

The position is based at the Country Office, providing support to policy and programme design, monitoring and implementation of activities under the Strategic Outcome 1 of the Uganda Country Strategic Plan 2018-2025, that seeks to effectively meet the food assistance needs of refugees and other crisis affected people. This is done in close collaboration with other Country Office Units, Area Offices, Field Offices, Government Entities and other partners including the UN Refugee Agency (UNHCR) and Cooperating Partners.

JOB PURPOSE

The position is accountable and responsible for the delivery of quality outputs in relation to annual budget planning, financial monitoring and reporting, while ensuring timely allocation of funds to programme activities (General Food Assistance, Nutrition and Capacity Strengthening) and Area Offices, while tracking budget utilization against plans and grant relevant funds within the approved period.

KEY ACCOUNTABILITIES (1/2))

Efficient management of resources including in-kind food and Cash Based Transfers (CBT), planning and effectively utilizing programme non-food items in a timely manner and according to WFP standards and procedures.
Ensure the timely provision of General Food Assistance to refugees and other crisis affected populations in Uganda.
Lead on the development of budget estimates for transfer & capacity strengthening related costs (Cooperating Partners, staff and other related costs) and implementation costs (staff and non-staff cost) for all activities in close consultation with Area Offices, activity managers and functional leads (VAM, M&E, Nutrition, PDU).
Oversee the consolidation of the quarterly expenditure forecast plans for Activity 1 and Activity 2 of WFP’s CSP in Uganda and follow up when funds are pushed down to Area Offices or Activity Managers for spending. This will require the preparation of annual and quarterly disbursement forecasts for all components of SO1 activities, in line with the programme’s procurement and work plan.
Ensure compliance with internal control framework by overseeing the creation and closure of Purchase Requests (PRs) and Purchase Orders (Pos) by Crisis Response, Nutrition and Area/field offices working closely with Finance, Budget and Programming, Procurement units.
Support the identification, development, management of potential partnerships and liaison with internal and external counterparts to ensure effective collaboration, monitor ongoing projects and highlight potential risks to project delivery.

KEY ACCOUNTABILITIES (2/2))

Provide project management support to General Food Assistance (GFA) and Nutrition programmes, ensuring a coordinated approach with wider programmes and compliance with WFP standards and procedures.
Contribute to Crisis Response unit annual performance plan (APP) and quarterly programme reviews.
Contribute to accurate and timely reporting on GFA programme activities that enable informed decision making and consistency of information presented to stakeholders.
Support the SO1 Manager with the development and review of concept notes, briefing documents and presentations for internal and external audiences.
Support the capacity building of WFP staff, partners, and national government to prepare for and respond to food assistance needs.
Contribute to preparedness actions, such as early warning, risk analysis and contingency planning.
Others tasks as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced/Masters University degree in International Affairs, Economics, Nutrition/Health, Agriculture, Environmental Science, Social Sciences, or another field relevant to international development assistance.
Language: Fluency in oral and written English.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Capability Name	Description of the behaviour expected for the proficiency level
Programme Lifecycle & Food Assistance	Displays ability to identify the main hunger problem at the national or subnational level to design and implement context-specific programmes that integrate complex analysis and the full range of food assistance tools.
Transfer Modalities (Food, Cash, Voucher)	Demonstrates ability to analyse and consolidate quantitative and qualitative information from different sources (e.g., market studies) to inform transfer modality selection and programme development.
Broad Knowledge of Specialized areas (i.e. Nutrition, VAM, etc.)	Demonstrates the ability to interpret basic data in the context of WFP specialised fields to contribute to technical programme design, implementation and monitoring.
Emergency Programming	Displays ability to translate understanding of programme principles in emergencies and protracted conflict situations into relevant, effective, and context specific approaches.
Strategic Policy Engagement w/ Government	Develops thorough recommendations using multiple inputs (e.g., government counsel, research, own experience) to strengthen national or subnational entities and government owned food and nutrition security programmes.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

At least five years of postgraduate progressively responsible professional experience in the private or public sector demonstrating high performance.
Proven experience in humanitarian or development programme management, including cash programming and/or supply chain principles.
Proven experience leading teams.
Proven capacity to manage sensitive strategic partnerships for the design and set-up of a joint projects

OTHER SPECIFIC JOB REQUIREMENTS

Deepened technical knowledge through exposure to technical teams in the area of humanitarian needs assessments (food or basic needs assistance).
Demonstrated capacity to prepare and analyse budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles.
Has been responsible for the preparations and management of budgets in a humanitarian/development organization

DEADLINE FOR APPLICATIONS

17 December 2021.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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More Information

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Address Kampala, Kampala, Uganda