Job Description
Job Title: Logistics Officer (Procurement)
Organization: Norwegian Refugee Council (NRC)
Reports to: Logistics Coordinator
Supervision of: Non
Duty Station: Arua Area Office, Uganda
Travel: 50%
Contract type & duration: Fixed Term; Two months for initial hire
About NRC:
The Norwegian Refugee Council (NRC) is an independent humanitarian Organisation helping people forced to flee. We work in crises across more than 30 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP is a global provider of expertise that contributes to solving challenges in the humanitarian, development and peacebuilding sectors. Our ultimate goal is to strengthen the resilience, and protect the lives, rights and livelihoods of vulnerable people and communities. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
Job Summary:
The purpose of the Logistics Officer (Procurement) is to provide the day to day implementation of the procurement & Logistics functions and responsibility.
- Role and responsibilities
Generic responsibilities
- Management of Logistics staff assigned to him or her
- Implement plan of action for delegated portfolio of Logistics and Procurement
- Day to day follow of progress in Procurements and other Logistics tasks
- Ensure compliance with NRC policies CC tools, handbooks and guidelines
- Promote and share ideas for technical improvement
- Prepare periodic progress reports and other documents
- Ensure capacity building of Logistics staff and transfer key skills
- Liaison and collaborate with relevant suppliers and service providers.
Specific responsibilities
Procurement Responsibilities
- Ensure proper annual procurement planning with stake-holders at the area office
- Maintain proper filing and record keeping as per the guidelines set by the management at the area office
- Maintain and update supplier database at the area office
- Complete adherence to all NRC policies and procedures for procurement, ensuring transparency, well documented, and correct procurement at all times, with solutions provided to procurement issues as they arise
- Through Agresso, receive, register and/or prepare requisitions, check the correctness of Purchase Requisitions, raise RFQs and purchase orders and update status reports.
- Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment.
- Prepare monthly procurement reports and submit them to line manager
- Support all procurement process activities at the area office with support from the logistics coordinator.
- Coordinating with stores to collect relevant documentation, collating and organizing documents in accordance with the NRC procurement checklist.
- Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards
- Prepare and develop procurement reports as required by Area office
- Support in Stores and General Logistics as and when required.
- Perform any other duties as may from time to time be requested by the Supervisor.
- Deputize for the Logistics Coordinator when and as required
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
- Project planning: CC Specialists
- Area operations: Support Coordinators (field office coordinators), Area Manager
- Job Specific: Entire Logistics Team at AO and CO
- Staff capacity building: CC Specialists, HR Development Officer
- Implementation: CC Specialists
Scale and scope of position
Stakeholders:
Service providers and Suppliers
Budgets:
Procurement Plans
Information:
Agresso,
Legal or compliance:
Procurement SOPs, All internal and Donor Compliance requirements
- Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
Qualifications, Skills and Experience:
- Hold a Bachelor’s degree in procurement/logistics or equivalent.
- Post graduate Qualification will be added advantage
- CIPS qualification will be an added advantage.
- At least Four years’ experience from working as a procurement& logistics officer in a humanitarian/recovery context
- Experience with procurement &logistics procedures and regulations.
- Previous experience working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Must be fluent in English, both written and verbal
- Understanding of the operational context in West Nile will be an added advantage
- Documented results related to the position’s responsibilities
- Knowledge about own leadership skills/profile
- Fluency in English, both written and verbal
Personal Qualities
- Able to work with minimum supervision.
- Good Negotiation and Coordination skills
- Good Interpersonal skills
- Previous experience from working in complex and volatile contexts
Context related skills, knowledge and experience (shall be adapted to the specific position):
- Knowledge of the context in West Nile
- Good Computer skills required
2. Behavioural competencies
- Handling insecure environments
- Managing resources to optimize results
- Empowering and building trust
- Managing performance and development
- Planning and delivering results
- Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
- The Job Description
- The individual Work- and Professional Development Plan
- The Competency Framework
Application Procedure
- Application is online only; Qualified Uganda Nationals only
- Submit application, Most Recent curriculum vitae and academic documents as a single PDF document by 10th November 2021
- Only shortlisted candidates will be contacted, and CVs will be reviewed on a rolling basis;
- NRC will at no stage of recruitment process request candidate to make payments of any kind. Further, NRC has not retained any agent to conduct recruitments on behalf of the organization.
- NRC is an Equal Opportunity Employer. Qualified Female Candidates are encouraged to Apply
