Programme Area Accountant at Plan International Uganda

The Organization

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PROFILE

role PURPOSE

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

The position contributes to this goal by supporting the finance function in the designated programme area by ensuring efficiency, effectiveness and value for money transactions.

Dimensions of the Role

• Managing efficient financial processes of the Programme Area
• Supervises the Assistant Accountant

Accountabilities

1. Cash Management & Disbursement

• Reviews Petty cash replenishment vouchers and carry out surprise petty cash count on a regular basis as per Plan Uganda’s financial guidelines
• Reviews payment requests for accuracy, proper coding and completeness in line with the check list
• Prepares monthly cash forecasts and refresh for the program area in line with Plan Uganda’s finance guidelines.
• Posts journal entries and reverses journal vouchers on clearing documents
• Clears parked documents
• Clears all payments in SAP according to the financial procedures
• Creates cheque lots and attach cheque numbers to vouchers in SAP
• Effects statutory deductions from service provider’s payments and remits to relevant organizations as per statutory deadlines

2. Reporting & internal controls

• Prepares financial reports (BVA, target balance, partner advances, and cost recovery for PU shared costs)
• Prepares Bank reconciliations statements as per the format
• Prepares balance sheet account reconciliations reports
• Ensures segregation of duties in the financial processes is adhered to

3.  Advance management

• Create internal orders for partner advances
• Provide financial trainings to CMP groups and partners as and when required to do so
• Carry out expenditure verification of partner advances according to the guidelines
• Liquidate submitted partner advance accountability in the system when complete as per guidelines
• Review advances submitted by employees and liquidate in the system

4. Budget management

• Prepare annual program area operations budget
• Consolidate and regularly update program area annual budget
• Monitors expenditure to ensure adherence to budgetary limits
• Maps WBSs in HRIS to staffs for timesheet processing
• Ensures that budgetary allocations are spent and recorded in the Financial year

5. Human Resource Supervision and Administration;

• Supervises, coaches and trains subordinate staffs in Plan’s systems, procedures and policies
• Appraises and evaluates employee performance as per the performance cycle
• Instils values such as team work, empowerment, customer care, etc  in the finance staffs

Dealing with Problems:

• Resolving problems that are not covered by existing processes

Key relationships

• Program Area Manager: – Day to day finance processes.
• Other finance staff: – Follow up on funds for the PA, sending financial reports, communication on period closure, etc.
• Program Staff: – Provision of support in budget monitoring, Clarifications on supporting documents while reviewing payments, generating transaction listing

Technical expertise, skills and knowledge

Knowledge

• Bachelor’s Degree (Hons) in Commerce or Business Administration majoring in Accounting
• Part professional qualification in accountancy (CPA, ACCA) at intermediate or affiliate level.

Skills

• Minimum of three years working experience as an Accountant in a busy organization and at a responsible supervisory level is essential.
• NGO experience is an added advantage

Behaviours

• Interest in addressing children, family and community development issues
• Computer literate with ability to work with spreadsheet and accounting software packages
• High level of accuracy
• High level of integrity
• Committed to meeting deadlines
• Self-starter
• Team player

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

• Typical office environment

Additional Responsibilities:

Child Protection Policy Responsibilities (mandatory for all staff)

• Adhere to the Child Protection Policy, Code of Conduct and reporting any CPP issues.
• Responsible for the implementation of the CPP standards as they apply to area of responsibility plus the development of actions to address identified gaps and monitoring their effectiveness.
• Ensure that all Plan International partners, visitors and associates in his/her area of responsibility are provided with, are made aware off and have signed and returned a copy of the child protection policy. Inform the partners, visitors and associates that they must comply with the policy in all contacts and communications with children during their visit.

Level of contact with children

• Occasional interaction with children

Location: KAMULI

Type of Role: 1 YEAR FIXED TERM RENEWABLE

Reports to: SENIOR COUNTRY ACCOUNTANT

Grade: C1

Closing Date: 29TH OCTOBER 2021

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