Accountant – Child’s i Foundation

JOB: Accountant

REPORTING TO: Finance Manager

LOCATION: Kampala

Job purpose

The main purpose of the role is to provide support to the financial department in accomplishment of tasks and activities for the organization on a timely and accurate basis. These include payments processing and bookkeeping, acting as bank agent and compliance to internal controls and policies

Job requirements

1 Transactions processing and bookkeeping.

To work in conjunction with the Finance officer to prepare transactions for payment, ensure that all financial transactions of CiF are accurately posted in the QuickBooks accounting system on a timely and accurate basis, supported by properly kept files of supporting documents. Including but not limited to;

Ø Receiving accountabilities & raising Journal Vouchers.

Ø Posting petty cash payments.

Ø Entering transactions straight to bank & reviewing transactions on Pegasus.

Ø Checking payment vouchers after posting (cross check)

Ø Preparing Journal Vouchers as needed

Ø Checking journal vouchers.

Ø Preparing direct cost allocation Journal vouchers.

Ø Preparing donated goods & services Journal voucher.

Ø Receiving Cashier

Ø Prepare the payroll based on information from HR

2 Accounting & reconciliations

Ø Bank and cash reconciliations.

Ø Supplier account reconciliation.

Ø Accruals + prepayments.

Ø Home currency revaluation

3 Reporting

Ø Ensure that the organisation has realistic, accurate budgets in place to support proposals and guide spending.

Ø Produce monthly departmental BvA reports, and discuss of variances with budget holders, agreeing on actions as required.

Ø Produce monthly financial reports for management clearly showing the position of each fund, and exposure of CiF Core funds

Ø Produce quarterly financial reports for donors, in their required format, which are derived from the accounting system, accurate and complete.

Ø Provide other information or analysis as requested

4 Bank agent

To act as link between the bank and the organisation, delivery and withdrawal of open cheques, take collections after issuing proper receipts and make deposit of all cash collections in a timely, honest and trust worthy manner. Including but not limited to;

Ø Acting as Cif’s contact person with the bank.

Ø Delivering instructions to the bank on behalf of the organisation

Ø Withdrawing funds on behalf of the organisation

Ø Printing and filing monthly bank statements for all bank accounts held by the organisation.

5 Compliance with CiF documented internal controls and policies

To work in conjunction with the Finance manager to ensure that the organization is internal control and policies are complied with and that internal risks are adequately mitigated.

Ø Reading and being aware of relevant policy documents

Ø Ensuring policy is followed

Ø Supporting the monthly asset verification exercise.

6 Other

Ø Provide support during completion the annual audit process or monitoring visits.

Ø Monthly stock counts and reconciliation s with QBs.

Ø Updating asset register with new additions.

Ø Approve petty cash payments (after BH) up to 100,000.

Ø QB back up responsibility

Ø Asset engraving

PERSON SPECIFICATION

QUALIFICATIONS AND EXPERIENCE

ESSENTIAL OR DESIRABLE

Bachelor degree in Accounting or its equivalent

Part or completed ACCA/CPA

Working knowledge of Quick books accounting software

Experience in NGO sector

3 (three) years previous working experience

KNOWLEDGE AND SKILLS

Knowledge in using MS-Office packages, especially Excel, Word and Gmail.

Fluent in English, good communication skills, both written and verbal;

Flexible in approach to tasks and working hours