Finance and Administration Officer NGO Jobs – African Initiatives for Relief and Development (AIRD)

Job: Finance and Administration Officer

Organization: African Initiatives for Relief and Development (AIRD)

Duty Station: Kampala, Uganda

Reports to: Chief Executive Officer (CEO)

About US:

African Initiatives for Relief and Development (AIRD) is a non-governmental, non-political, non-religious and non-profit making organization with the main aim of protecting and seeking durable solutions for Refugees and IDPs in Africa in partnership with UNHCR the UN refugee agency.

Job Summary:   The Finance and Administration Officer (FAO) will be responsible to assist the FAM in the financial management of the Head office and financial administration support to the country program offices.

Key Duties and Responsibilities:

• Maintain the Head Office financial management systems and records in order to safeguard the assets and interest of the organization.
• Adopt adequate controls over cash and bank to minimize the risk of fraud or misappropriation.
• Closely monitor all financial activities, and keep the FAM informed of all situations which have the potential for a negative impact on internal controls or financial management performance
• Assist the FAM in the management of financial administration of the Head Office and country program support in compliance with AIRD Finance and Procurement SOPs and all applicable laws, rules and regulations
• Record all financial transactions in QuickBooks in a timely manner
• Prepare and submit monthly financial statements (including income statement, balance sheet accounts receivable and accounts payable,)
• Prepare monthly financial reports (budgets vs. actuals)
• Ensure an assets register is maintained
• Ensure petty cash and cash books of all projects are promptly updated
• Verify all transactions, vouchers for approval by FAM/FAD
• Support the preparation of annual budget proposals
• Review expenditures against approved budgets for all projects
• Review monthly and annual expenditure reports/BVA Reports for HQ
• Ensure adequate budgets for any expenditure before initial payments
• Monitor cash flow and budget utilization against future commitments and alert FAM of areas where budgets may be exceeded.
• Extract trial balance for both local and foreign currencies and review the same on a monthly and annual basis.
• Update the accounting system (QuickBooks) budget revisions from all projects on a timely basis.
• Ensure that staff statutory deductions are correctly computed and paid to the relevant Statutory Authorities and timely as required by the law
• Prepare accurate /timely expatriate staff salaries and review National staff salaries
• Manage expatriate staff salary saving scheme ensuring correct computations, proper recording and timely payment of contribution to bank as well as prompt administration of final benefits.
• Follow up on bills from service providers and ensure timely payments.
• Ensure bank statements are obtained and cheques written for AIRD reconciliations.
• Maintain cheque books and valued documents in safe custody to prevent access to unauthorized persons.
• Ensure that all procurements follow proper procedures as defined by the procurement SOP
• Prepare for external audits and make available all records required by the auditors and assist them through the audit process so auditors can express their independent opinion on the status of AIRD operations
• Keep the accounts up to date and accurate at all times and prepare end – of – month financial statements and bank reconciliations
• Follow up on accounts payable/receivable and ensure their prompt liquidation
• Verify payment vouchers and supporting documents before submission for approval
• Ensure all financial documents are on file and bear the correct references and budget coding.
• Ensure that expatriate /national staff Group Accident and medical insurance policies are paid for in accordance with the provisions of the budget.
• Any other duties as may be assigned by management.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in a relevant field and/or Level 1 of CPAU/ equivalent
• Professional accounting certificate
• At least three years of experience working in Finance and Accounting
• Excellent writing skills in English
• People oriented and results driven
• Demonstrated ability to prioritize tasks and work well under pressure
• Proficiency in the use QuickBooks Accounting Software
• Experience working with international development partners, international nongovernmental organizations (INGOs) and donors (in particular UNHCR experience) is an asset.
• Must be fluent in English (written and spoken); French an asset.

How to Apply:

All candidate should send a detailed CV, application letters stating qualification and experience, and why suitable may be sent by email to hr@airdinternational.org

Deadline: 12^th February 2021, 5.00 p.m.