Fresher Procurement Assistant US Non-profit Jobs – Catholic Relief Services (CRS)

Job: Procurement Assistant

Organization: Catholic Relief Services (CRS)

Duty Station: Uganda

Reports to: Emergency Operations Manager

About US:

Catholic Relief Services (CRS) is an international non-profit organization which implements the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Job Summary:  The Procurement Assistant will effectively perform various activities throughout the procurement cycle to assist the acquisition of goods and services in support of the delivery of high-quality programming to the poor and vulnerable. Your abilities will allow you to successfully support the quality and efficiency of procurement and purchasing activities applying the principles of stewardship, integrity, transparency, and accountability.

Key Duties and Responsibilities:

• Supports requestors to complete and input comprehensive Requests for Goods and Services in Project Insight
• Assists with the maintenance of the procurement plan and the procurement tracking tool to facilitate timely communication of procurement/purchase needs, status updates on progress of all orders, and effective and efficient service delivery.
• Assists the Procurement Officer in the continuous search for competent, reputable, and reliable suppliers of goods or services.
• Visits suppliers (company site, stores, and/or production facilities) to collect information and support the due diligence process.
• Purchases items following CRS procurement documents (i.e. Purchase Order), instructions, and standards.
• Coordinates with CP Procurement and ensure all the supporting documentation is accurate and on file to assist the timely payment to vendors; and, follows up with requestors, suppliers, and other relevant parties to address any deficiencies and/or discrepancies.
• Maintenance of complete and accurate procurement master files, vendor files, and other procurement- related records following established standards.

Qualifications, Skills and Experience:

• The applicant for the Catholic Relief Services (CRS) Procurement Assistant job must hold a University diploma required. Bachelor’s Degree a plus.
• At least two years of work experience in supporting procurement/purchasing, logistics, and/or administration processes and activities.
• Good writing skills.
• Knowledge of local market conditions.
• Knowledge in MS Office package (Excel and Word).
• Strong attention to detail with good organizational, time management and prioritization skills.
• Ethical conduct in accordance with recognized organizational codes of ethics
• Strong customer service orientation with excellent communication and interpersonal skills
• Proactive, resourceful, solutions oriented and results oriented.

Agency-Wide Competencies (for all CRS staff)

These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

• Serves with Integrity
• Models Stewardship
• Cultivates Constructive Relationships
• Promotes Learning

How to Apply:

All candidates should Email a cover letter and CV only to ug_recruitment@crs.org. Large files and/or scans of documents will lead to rejection of your application, in the subject

line of the email, copy and paste – PROCUREMENTASSISTANT only. All applications that do not contain this exact subject line will be rejected and not read.

NB: Only selected candidates will be notified

Deadline: 22^nd February 2021