Project Administrator Jobs – Ministry of Water and Environment

Job Title: Project Administrator

Organization: Ministry of Water and Environment

Duty Station: Kampala, Uganda

 Reports to: National Project Coordinator

About US:

The Ministry of Water and Environment (MWE) was established in 2007, from the then Ministry of Water, Lands and Environment, following the cabinet decision taken on 15th April, 2007. It has the overall responsibility of the development, managing, and regulating water and Environment resources in Uganda.  In the process of executing all its operations, the Ministry is committed to zero tolerance to fraud and corruption as guided by the existing legal national frameworks and institutions.

Job Summary:  The Project Administrator will provide support to the Project Coordination Unit (PCU) by ensuring that all office administrative functions are well coordinated to achieve high level productivity.

Key Duties and Responsibilities:

• Providing comprehensive project administration support services to the implementation team and the National Project Coordinator.
• Enabling proper and effective office management.
• Providing project administrative, management and technical expertise in the implementation and monitoring of the project and all project activities.
• Coordinating logistics, such as scheduling, travel arrangements and hotel booking, for the staff and visitors related to trainings and meetings (e.g., printing and photocopying of training materials, workshop venue booking, etc.).
• Preparing and proofreading correspondence including reports, templates, training material, staff manuals, memoranda and documents.
• Organising and managing the hard copies of signed documentation, other paper and electronic filing systems.
• Providing communication support to the relevant staff on time to ensure timely delivery of project activities.
• Any other duties as assigned

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s Degree in Business Administration, or related field plus a Master in Business Administration or its equivalent in a related field.
• A minimum of four years of experience in office administration and management or related field in Government or a reputable organisation.
• Leadership, managerial and planning skills
• Excellent working knowledge of Microsoft Office Suite (Word, Excel, Outlook and Access).
• Excellent knowledge of and understanding in general office management and operations principles and practices, especially within the Public Sector
• Sound knowledge and understanding of government machinery and operations
• Candidate should be able to work independently – with minimum supervision and guidance from supervisors.
• Counselling and guidance skills .
• Good Presentation and Report Writing skills
• Ethics and integrity -Well-developed interpersonal and communication skills and an ability to liaise with people from diverse socio/cultural backgrounds.
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks .
• Good oral and communication skills. .
• Customer Care and public relations skills.

How to Apply:

All applications must be accompanied with recent (3) passport size photographs and CVs detailing work experience, present position, current remuneration, professional and educational qualifications. Applicants must also include contact details (telephone and email) of three (3) referees and female candidates are encouraged to apply. Applications should be addressed to the Permanent Secretary, Ministry of Water and Environment, Old Port Bell Road, Luzira P.O Box, 20026, Kampala and should be delivered to the Ministry Registry

Deadline: 12th November 2020