Secretary Job – Uganda Airlines

Job Title: Company Secretary

Organisation: Uganda Airlines

Duty Station:  Kampala, Uganda

Reports to: Board of Directors/Chief Executive Officer 

About US:

Uganda Airlines is the flag carrier of Uganda. The company is a revival of the older Uganda Airlines which operated from 1977 until 2001. It began flying in August 2019.

Job Summary:   The Company Secretary will be the Secretary to the Board of Directors and Head of legal and corporate services of UNACL.

Key Duties and Responsibilities:

As Secretary to the Board of Directors, the Company Secretary shall:

• Keep custody of the corporate documents, duly record the proceedings of meetings, and attest to the resolutions adopted by the collective management decision-making bodies.
• Ensure the formal and substantive legality of all action taken by the Board of Directors and its representative decision-making bodies as well as compliance with regulations and Corporate Charter provisions, and ensure observance of the principles or standards of corporate governance of the company and the provisions of the Board of Directors Regulations.
• Verify compliance with orders of regulatory entities, and that the recommendations thereof, if any, are taken into consideration.
• Generally, act as a channel in relations between the Company and the Directors in connection with all matters relating to the operation of the Board of Directors.
• Process all requests from the Directors regarding the information and documentation of those matters that fall within the purview of the Board of Directors.
• Act as Secretary for the Shareholders’ Meeting.

As General Secretary of UNACL, the Company Secretary shall:

• Lead the provision of reliable and authoritative advice on the legal implications of the policies, plans, and operations, as well as all relevant transactions of the Company.
• Lead the development, implementation, and control of the delivery of legal support services to the Board, the Senior Management Team, and any other Officers of the Company.
• Ensure that the Company’s commercial, contractual, and other legal interests are adequately protected.
• Brief and manage any external legal representatives of the Company.
• Provide the Company’s Management, whenever necessary, with the relevant specialist, expert and technical advice (on the basis of appropriate and comprehensive analysis and evaluation), with regard to the Company’s investment opportunities and projects–especially those involving Partnerships, External Contractors and other Service Providers–as well provide the necessary supervision, quality assurance, facilitation and coordination of the implementation of the corresponding projects–with a view to ensuring their profitable success.
• Provide necessary legal advice to Management in the area of procurement of all goods, services, and works, as well as disposal of assets, including ensuring due adherence to all applicable laws, regulations, and procedures.
• Advise Management in all Contract Negotiations, with a view to ensuring value for money.
• Develop, implement, as well as monitor and continuously review, an efficient contract management procedure to guide the Procurement Unit, as well as all the responsible units of all the User Departments – with a view to streamlining and expediting procurement and contract management processes within the Company.
• Review contract terms and conditions, as well as draw, execute and manage contracts for the Company within the specified timeframes, and in compliance with relevant legislation.
• Study and interpret all contractual and procurement-related documents of a legal nature, and ascertain that they ensure value for money and are in the Company’s best commercial interest.
• Carry out the necessary verification, evaluation, and processing of documents that are important in UNACL’s airline business and advise Management accordingly, in a timely manner.
• Perform any other duties as may, from time to time, be assigned by the Board of Directors and the Chief Executive Officer.

Qualifications, Skills and Experience:

• The applicant for the Uganda Airlines Company Secretary job must be an advocate of the High court. Must hold full professional qualification of the institute of chartered public Accountants in Uganda, or practicing certificate and a full member of the Institute of Chartered Secretaries and Administration (ICSA).
• A minimum of 10 years’ experience in handling legal and board affairs of a large public or corporate organization.
• Relevant experience in the Aviation Industry is an added advantage
• Competencies:
• Has excellent report writing ability.
• Must be a proficient user of computers.

How to Apply:

All candidates should send their application letters, complete with Curriculum Vitae giving two (2) referees, and copies of academic and professional certificates with one passport size photograph (one full size photograph for Cabin Crew applicants) should be submitted online, Click Here or by post quoting the Job Reference number accordingly.

Applications should be addressed to:

The Manager Human Resources.

Uganda National Airlines Company Ltd.

P.O. Box 431, Entebbe, Uganda.

Only successful applicants will be contacted.

Deadline:  28^th August 2020