Temporary People and Culture Assistant (Entry Level Jobs – World Vision International

Job: Temporary People and Culture Assistant

Organisation: World Vision International

Reports to: People and Culture Director

Duty Station: Kampala, Uganda

About US:

World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness.  Our prayer for every Heart, the will to make it so.”

Job Summary:  The Temporary People and Culture Assistant is primarily responsible for providing operational and logistical support to the people and culture divisional office.

Key Duties and Responsibilities:

• To provide efficient and effective secretarial, administrative and coordination support to the division by developing and maintaining office systems and procedures, in line with the division strategy

Employee Information

• Maintain proper custody of the P&C division filing system including archived and closed files
• Regularly update and ensure that personal employee files are kept up to date with all relevant documentation
• Develop and maintain effective liaison with National Office HRIS super user to ensure all staff changes are timely updated in Our people HRIS and benefits office is updated.

P&C Front office and document management

• Receive all visitors/clients coming/calling in the Division and attends to them or directs them to appropriate staff
• Respond to routine queries and requests from line managers/employees on general P&C processes
• Ensure good flow and appropriate action on correspondence and documents to and from P&C to other departments and offices
• Process all staff letters and ensure timely dispatch to relevant parties
• Oversee processing and issuance of staff identity cards, medical cards and any other staff documentation that may be assigned from time to time.

P&C Administration

• Manage procurement of general services and goods for the P&C division. This includes raising requisitions, processing payments, processing invoices etc.
• Ensure proper custody of all P&C Division assets and regularly update the P&C asset register
• Organize and coordinate P&C events and meetings including interview panels, disciplinary and grievance hearings
• Develop and update P&C events/activities calendar and ensure timely communication to the team on upcoming/planned events
• Take minutes at P&C meetings and support Division director in regular follow up of actions
• Periodically compile HR status reports to guide decision making and action.
• Assist with the day-to-day efficient operation of the P&C office

Qualifications, Skills and Experience:

• The ideal applicant for the World Vision Temporary People and Culture Assistant job must hold a Degree in Human Resource Management, Social sciences, Secretarial studies, Office Management, or Public Administration and Management
• At least two years’ experience in a similar role
• Technical Training qualifications required: Customer Care skills, Planning and organizational skills, Good Interpersonal skills
• Must have knowledge in computer applications like MS Office and data base management
• Knowledge in logistical operations
• Effective communication skills.
• Excellent customer care and public relations.
• Abilities in office administration and organization.
• Strong interpersonal skills.
• Very strong relational and communication skills.
• Must be a committed Christian, able to stand above denominational diversities.
• Commitment to World Vision mission and partnership values and sensitivity to its various expressions across cultures and denominations.

How to Apply:

All suitably qualified candidates are encouraged to submit your application and complete Curriculum Vitae online by visiting World Vision International’s e-recruitment jobs portal at the web link below.

Click Here

Deadline: 22^nd July 2020